Document Controller
Astatine Ltd is seeking a detail-oriented Document Controller to join our team in the renewable energy sector. The successful candidate will be responsible for managing and maintaining Master Document Registers (MDRs) and ensuring compliance with internal document naming conventions. The candidate will also be responsible for the enforcement and updating of these naming standards within Autodesk Construction Cloud (ACC), and coordinating the timely submission and delivery of project documentation in line with MDR requirements. This role is critical to supporting efficient project execution and maintaining high standards of document control and quality across all phases of EPC and development projects. The candidate would be co-ordinating between the project manager and engineering teams.
- Salary: Depending on experience
- Experience : 3+ years preferred
- Start Date: ASAP
- Location: Hybrid working model – Work from Astatine’s offices located in Guinness Enterprise Centre, Dublin 8 or client sites when required.
- Contract Type: Full Time Contract
- Working Hours: Full time – Monday to Friday
- Benefits : 22 Days Leave, Company Pension, Death in Service Benefit (after probation); Profit Share Scheme (after probation)
Key Responsibilities
- Maintain and update Master Document Registers (MDRs) for all projects.
- Ensure all documents comply with established naming standards and company procedures.
- Track, monitor and report document progress to ensure timely delivery according to MDR schedules.
- Management of internal databases including full reporting capabilities, data manipulation and analysis.
- Coordinate with internal teams and external stakeholders to manage document workflows and review processes.
- Develop, implement and enforce document control processes and best practices within the ACC environment.
- Support audits and quality checks related to document management.
- Training and induction into document control systems for new users.
- Manage the issuing of documentation to clients and 3rd parties.
- Requirements
- 3+ years or proven experience in document control (within EPC or development firms preferred but not required).
- Strong understanding of document management systems and MDR processes.
- Excellent attention to detail and organizational skills.
- Proficiency in MS Office/365 applications essential (particularly Excel, Word, Teams, SharePoint)
- Experience with construction management software is a bonus (e.g, ACC, Procore).
- Knowledge of document control platforms is a bonus.
- Ability to work collaboratively with multidisciplinary teams with clear communication.
- What We Offer:
- Competitive salary and benefits package.
- Opportunity to work on high-value and technically complex Energy projects.
- Career development and progression opportunities within Astatine Ltd.
- A supportive and dynamic team environment.
- Apply:
- Interested candidates to submit CV and covering letter through the “Apply Now” section on our Careers page.
- Cover letter/email should briefly describe a little about yourself and why you would like to work with Astatine and should also indicate the earliest start date you are available.
Notice to Agency and Search Firm Representatives
Astatine Ltd is not accepting unsolicited CVs from agencies, search firms or similar external recruitment organisations for this job posting. Unsolicited CVs will be defined as those sent by an agency, search firm or similar external recruitment organization to any Astatine Ltd employee without a valid written and signed search agreement being in place between the external business and a member of the HR or Talent team.
CVs will also be unsolicited unless the sender has received prior permission for the CVs to be submitted for a particular role and where the sender has sent such a CV for the specific role in question. Unsolicited CVs will become the sole property of Astatine Ltd. No fee will be paid if a candidate is hired for a position as a result of an unsolicited CV being sent. Thank you.”
